Operations Coordinator
X.ai
Administration, Operations
Palo Alto, CA, USA
Posted on Oct 11, 2024
xAI is seeking a proactive and highly organized Operations Coordinator to join our dynamic team. The Operations Coordinator will play a pivotal role in ensuring the smooth functioning of our operational activities. This position involves coordinating logistics, managing resources, and facilitating communication between various departments to achieve operational goals efficiently.
Responsibilities
- Manage project timelines, ensuring all projects are completed within scope, on time, and within budget.
- Liaise with project managers, vendors, and internal teams to facilitate project execution.
- Oversee the allocation and utilization of resources, including personnel, equipment, and materials.
- Conduct regular reviews to optimize resource usage and reduce waste.
- Coordinate the logistics of goods and services, ensuring timely delivery and quality control.
- Work with suppliers and distributors to manage inventory levels and logistical challenges.
- Identify areas for operational improvements and implement changes to enhance efficiency.
- Lead or assist in process mapping exercises to streamline workflows.
- Compile and analyze operational data to generate reports on performance metrics.
- Use data to forecast needs, identify trends, and inform decision-making processes.
- Maintain clear communication with stakeholders, including team members, management, clients, and external partners.
- Organize and lead meetings, prepare agendas, and take minutes.
- Ensure all operations comply with industry regulations and company policies.
- Coordinate safety training and manage compliance documentation.
- Address and resolve operational issues as they arise, providing timely solutions to minimize disruption.
Basic Qualifications
- Bachelor’s degree in Business Administration, Management, Operations, Psychology or a related field.
Preferred Skills & Experience
- Excellent organizational skills with attention to detail.
- Strong analytical and problem-solving abilities.
- Proficient in MS Office, project management software (e.g., Asana, Trello), and ERP systems.
- Excellent communication and interpersonal skills.
- Ability to manage multiple projects simultaneously.
Additional Requirements
- Available to occasionally work evenings and weekends, as the schedule varies depending on site operational needs; flexibility is required
Compensation & Benefits
- Pay Range: $65,000 - $80,000 per year
Your actual level and base pay will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.
Base pay is just one part of your total rewards package at xAI. You may also be eligible for long-term incentives, in the form of company stock, stock options, or long-term cash awards, as well as potential discretionary bonuses. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks. You may be eligible to participate in the “flexible time off” policy & will be eligible for 10 or more paid holidays per year.